Technology has made it easy for businesses to house their important files in an organized way. Instead of maintaining an overflowing file cabinet, businesses can easily access their data digitally.

That said, using technology to manage your files brings its own problems. For instance, evidence shows that data losses and crashes lead businesses to lose $1.7 trillion a year.

To make sure your files are safe, it’s important to invest in an easy backup solution. This will ensure that you will still be able to access the information you need, even in the case of a data crash.

Here are five features to look for in your business’s online backup system.

Consider Security

Many small businesses deal with sensitive files, either related to client information or business operations. So it’s important to choose a backup system that will keep your information secure.

Even as technology advances, cyber attacks continue to be a threat. For this reason, you should make sure the backup system you choose uses encryption.

Also, consider a backup service that maintains files in two separate locations. This way, even if the data is lost from one location, it will still be safe in the other location.

Automatic Backup Is Easy Backup

Many businesses use external hard drives to back up data. While it can be comforting to have your data on a physical device, it’s also inconvenient to manually back up your files. Also, if you forget to back up your files, you could end up losing them.

This is one of the reasons that online backup systems are optimal for small businesses. With automatic backup, you’ll never have to worry about whether your files are up to date.

Look for Remote Access

Whether you’re traveling for business or working from home, there are bound to be times when you’ll want to access your files when you’re not at the office. When choosing a backup service, make sure that it allows you to easily access files remotely.

Ideally, you should be able to access files from a web browser. Also, make sure that the system is compatible with all of your devices.


If your business is just starting out, you might not need that much backup storage right now. Hopefully, however, your business will grow quickly, and you’ll soon need more space for your files.

So, when you choose a backup service, make sure to choose one that will grow with you. This way, you won’t have to transfer to another service if you need more storage.

Don’t Forget About Tech Support

Your files are essential for your business to operate smoothly. For that reason, if there is a problem with the backup service, you’ll want it to be resolved quickly. Make sure to choose a system that has a support system that will be available in these instances.

Getting Backed Up

If you need help with easy backup for your business, contact us. We’ll work with your team to find the best online backup for your needs.